The accounting department has successfully implemented Bill.com as MVP’s new accounts payable processor. Bill.com offers immediate visibility of uploaded invoices, approver functionality and faster processing of payments. The approver function is set to begin in late August with a pilot at four MVP locations. The pilot will measure the time it takes a practice manager to approve invoices in relation to the due date. Our goal is to provide visibility to invoices with minimum impact to the practice manager’s schedule. However, the approver function adds an additional step to our invoice cycle and invoices will not be paid until they are approved. We have asked clinics to assist in the efficient processing of invoices by doing the following:
· Send all accounting related documents to firstname.lastname@example.org
· Communicate with vendors to send all invoices to the home office or the ap email address.
· Regarding older or late invoices, reference URGENT in the subject line of the email.
· List “VETPAY” in the subject line for a relief vet invoice.
The department will communicate with each practice manager individually as information is gathered and clinics are enrolled in the approver process. The onboarding of all clinics is estimated to be complete by September 30th, 2019.